Amenities That Keep Your Team Focused and Happy

Teams grow fast, and your office needs to keep up with that growth. A coworking space in Jersey City can help, but it’s only effective if it has the right amenities for your team’s daily needs. Start by figuring out what your team uses every day. Ask what slows them down or gets in the way. For example, a sales team may need phone booths, while a product team might need whiteboards. 

Most teams also want strong Wi-Fi and clean meeting rooms. Don’t forget about snacks, coffee, and nearby lunch spots. Consider commute options too. The key is to choose a space that makes everyone’s workday smoother. Keep reading to find out how to choose the right space for your team!

Define Team Needs and Daily Flow

List Roles and Work Styles

Start by understanding your team’s size and what kind of work they do. Look at headcount and plan for future growth. A growing team might need more space or different setups as you expand. Some people may work mostly in meetings, while others may need quiet time for focused work. If you have salespeople, they might need phone booths for calls. Product teams may need open space for brainstorming and whiteboards. Keep track of these patterns. Ask your team about their work habits. Some may need more privacy, while others may be fine working in a shared space. This will help you figure out the setup that fits.

Build a Ranked Amenity List

Once you know the daily needs, it’s time to pick the key amenities. Start by choosing the top five things your team can’t do without. These could include things like private offices, high-speed Wi-Fi, meeting rooms, phone booths, or flexible seating. Keep it simple and focus on what will help your team work best. After you’ve listed the must-haves, add a few nice-to-have features. Maybe you want a place for breaks, a gym, or a lounge area. Set a budget for each person and keep the cost in mind. Ranking these amenities will help you make decisions faster and stay within your budget.

Check Meeting Rooms and Call Privacy

Match Room Types to Team Moments

When selecting meeting rooms, think about how often your team holds meetings. Some teams may meet every day, while others only need a room once or twice a week. Room size is important. Choose spaces that fit the number of people attending. Make sure the room allows for the type of meeting you plan to have. Some may need a round table for brainstorming, while others might work better with a formal setup. It's important to have a simple booking system. A booking system that lets you easily check room availability will help save time and avoid confusion.

Protect Focus With Sound Control

Sound control is important in a coworking space. When you visit potential locations, check phone booths and quiet rooms. These areas should block outside noise so team members can make calls or focus on work. During busy hours, walk around and listen to how much noise is in the space. Pay attention to any echoes or sounds coming from the hallway that could distract your team. If you notice too much noise, it can impact your team's focus and productivity. It’s important to choose a place that offers good sound control so your team can work without interruptions.

Test Wi-Fi, Power, and Tech Support

Run Real Wi-Fi and Video Call Tests

Test the Wi-Fi speed in different areas of the coworking space. The signal might vary from room to room, so check more than one spot. Speak with staff about backup internet options. If the main connection goes down, you need a backup. Try a video call in a meeting room to see if the connection supports clear video and audio. A strong and reliable connection is key. Without it, remote meetings and online tasks will be harder. Look for spaces that offer consistent internet performance, especially for teams that rely on it for daily work.

Check Printing, Screens, and Help Desk

Before committing to a space, check the printers, scanners, and supplies to make sure they work properly. Test the screens, cables, and microphones in meeting rooms. These tools should be ready to use for video calls or presentations. A slow printer or faulty equipment can slow down your team’s work. Pay attention to how quickly the tech support staff responds to problems. When a tech issue arises, you want the help desk to fix it fast. A space with quick tech support helps keep your workday moving smoothly.

Look at Comfort, Food, and Cleanliness

Check Seating, Light, and Air

Test out a few different work areas in the space. Sit in different spots to see how comfortable they are for long hours. Look at the lighting near the desks. The light should be bright enough to work but not too harsh. It’s best if there are adjustable lights, so your team can set them as needed. Pay attention to the temperature and airflow. A space that is too hot or too cold can make it hard to focus. Look for a comfortable, well-lit environment that allows your team to work at their best for long periods.

Plan for Snacks, Coffee, and Break Time

A good coworking space should have a kitchen area with basic amenities. Look for fridges where your team can store food. You should also check if there is enough space for everyone to grab snacks or make lunch. Look for areas where people can grab water, coffee, or tea easily. These little breaks help recharge your team. Find spots for short breaks, where people can relax without disturbing others. A comfortable break area can keep your team refreshed and ready to work. Having coffee and snacks readily available adds a nice touch to the workplace experience.

Review Access, Location, and Plan Terms

Judge Commute, Parking, and Nearby Spots

Before committing to a coworking space, time the trip from key areas. Check how long it takes from where your team works or lives. The commute must be reasonable for everyone. Look into parking availability and how many spaces are offered. If the parking is limited, it could be an issue. If team members bike to work, check if bike storage is available. For those using public transport, check nearby transit stops. Also, look for lunch spots or places to run errands close by. A location that is easy to reach and offers nearby amenities can save time and reduce stress for your team.

Confirm Hours, Guests, and Storage

Check the coworking space’s entry hours to see if it fits your team’s schedule. Some spaces are open 24/7, while others may close early. If your team works outside of regular business hours, this can make a big difference. Also, understand the guest policy. Find out if you can bring visitors and what the procedure is. Know if the space offers lockers or storage options for your team’s belongings. It’s helpful to have a safe place to store items while working. Check if the space receives mail and packages for your team. These factors will make your coworking experience more convenient.

Find the Perfect Coworking Space with CMPND

Choosing the right coworking space is a step toward building a productive team environment. Focus on the amenities that support your team’s daily tasks, like high-speed Wi-Fi, meeting rooms, and spaces for private calls. Think about location, parking, and access to nearby services. Flexibility and comfort should be top priorities when picking a space. If you're looking for a place that combines all these features, CMPND can help. Visit us at 97 Newkirk Street, Jersey City, New Jersey 7306, or call (201) 350-1177‬ for a tour and more information about our available spaces.